Transparent Terms. Reliable Equipment. Professional Service.

At Pronomina Engineers Pvt. Ltd., we aim to provide reliable equipment rental solutions for construction, infrastructure, roadworks, excavation, and other engineering projects. Our equipment rental terms are designed to establish clear expectations regarding equipment usage, rental duration, payment, transportation, maintenance, and safety responsibilities.

These terms and conditions apply to equipment rented from Pronomina Engineers Pvt. Ltd. and should be read alongside the relevant quotation, rental agreement, purchase order, and project-specific arrangements.

1. Rental Agreement

All equipment rentals are subject to a mutually accepted quotation, purchase order, work order, or written rental agreement.

The agreement will specify the equipment type, rental rates, rental period, delivery location, applicable charges, and any additional terms agreed upon by both parties.

Any changes to the agreed rental arrangement must be confirmed in writing by authorized representatives of the parties.

2. Rental Duration

The rental period begins on the agreed commencement date or upon equipment deployment, as specified in the rental agreement.

• • Rental duration may be calculated on an hourly, daily, weekly, or monthly basis.
  • Minimum rental periods may apply depending on the equipment and agreement.
  • Extensions must be requested and approved before the scheduled return date.
  • Delayed return or continued use beyond the agreed period may attract additional rental charges.
  • Mobilization, demobilization, standby time, and working-hour conditions will be governed by the agreed quotation or contract.

3. Rental Charges and Payment Terms

Rental charges will be communicated in the quotation or rental agreement before equipment deployment.

• • Payments must be made according to the agreed payment schedule.
  • Applicable taxes, including GST where applicable, will be charged as per law.
  • Transportation, mobilization, demobilization, fuel, operator charges, and other services may be charged separately unless expressly included.
  • Security deposits or advance payments may be required for selected equipment.
  • Any additional charges must be supported by the agreed commercial terms or otherwise approved in writing.
  • Delayed payments may attract charges where provided for in the agreement and permitted by applicable law.

4. Delivery and Transportation

Equipment delivery and collection arrangements will be mutually agreed upon before deployment.

• • The customer must provide accurate delivery location details and suitable site access.
  • Transportation and handling charges will be specified in the quotation or rental agreement.
  • The customer must ensure that the site is reasonably prepared for safe equipment delivery and unloading.
  • Any delay caused by site inaccessibility, missing permissions, or inadequate unloading arrangements may affect the deployment schedule and associated charges, subject to the agreement.

5. Equipment Condition and Inspection

Pronomina Engineers Pvt. Ltd. will make the agreed equipment available in the condition specified in the rental agreement.

• • Equipment condition may be documented through an inspection checklist, photographs, or a delivery acknowledgment.
  • The customer should inspect the equipment upon delivery and promptly report visible defects or discrepancies.
  • Any pre-existing damage should be recorded before the equipment is put into service.
  • Equipment must be used within its rated capacity and in accordance with the manufacturer’s operating instructions.
  • The customer must not remove safety devices, modify equipment, or undertake unauthorized repairs.

6. Operation and Safety

Safe equipment operation is essential at every construction site.

• • Equipment must be operated only by competent and appropriately authorized personnel.
  • Where an operator is supplied by Pronomina Engineers Pvt. Ltd., the operator’s duties and supervision arrangements will be specified in the agreement.
  • The customer must provide a safe working environment, suitable access, and necessary site permissions.
  • Equipment must not be used for unauthorized activities, overloading, or purposes outside its intended application.
  • Site-specific safety procedures, applicable laws, and relevant operating instructions must be followed.
  • Any accident, equipment malfunction, or safety incident must be reported promptly to the designated representatives.

7. Fuel, Lubricants, and Consumables

Responsibility for fuel, lubricants, consumables, and routine operating supplies will be specified in the rental agreement.

Where these items are the customer’s responsibility, they must meet the equipment manufacturer’s requirements. Any agreed reimbursement or additional supply charges will be documented in the commercial terms.

8. Maintenance and Repairs

Maintenance responsibilities will depend on the type of equipment and the agreed rental arrangement.

• • Routine servicing and major maintenance responsibilities must be specified in the agreement.
  • The customer must promptly report unusual noise, malfunction, damage, or unsafe operating conditions.
  • Equipment suspected of being unsafe must be taken out of service until appropriately inspected.
  • Unauthorized repairs or alterations are not permitted.
  • Repair costs arising from misuse, negligence, unauthorized modification, or damage attributable to the customer may be recoverable as provided in the agreement and applicable law.

9. Breakdown and Equipment Downtime

If equipment becomes unavailable due to a breakdown, the customer must notify Pronomina Engineers Pvt. Ltd. promptly.

The parties will coordinate inspection, repair, or replacement where appropriate and available.

Rental adjustments, standby charges, repair timelines, and replacement arrangements will be governed by the rental agreement. No automatic waiver of rental charges or guaranteed replacement should be assumed unless expressly agreed in writing.

10. Customer Responsibilities

During the rental period, the customer is responsible for:

• • Using the equipment only for the agreed purpose.
  • Providing suitable operating conditions and safe site access.
  • Preventing unauthorized use, removal, or transfer of equipment.
  • Taking reasonable precautions against theft, vandalism, and avoidable damage.
  • Maintaining required site permissions and complying with applicable regulations.
  • Keeping equipment reasonably clean and secure, subject to normal operating conditions.
  • Reporting damage, loss, accidents, and operational issues promptly.
  • Making the equipment available for collection or inspection as agreed.

11. Damage, Loss, and Theft

The customer must promptly notify Pronomina Engineers Pvt. Ltd. of any loss, theft, accident, or damage involving rented equipment.

Responsibility for repair, replacement, insurance claims, deductibles, and associated costs will be determined by the rental agreement, the circumstances of the incident, and applicable law.

The customer must not admit liability on behalf of Pronomina Engineers Pvt. Ltd. or make commitments concerning an incident without appropriate authorization.

12. Insurance and Liability

Insurance requirements, coverage limits, and responsibility for insuring the equipment and third-party risks will be specified in the rental agreement.

Each party will remain responsible for its obligations and liabilities under the agreement and applicable law. Any exclusions, indemnities, or limitations of liability must be expressly documented and legally enforceable.

13. Extension, Return, and Off-Hiring

The customer must request a rental extension before the agreed end date.

Equipment return or off-hiring must follow the notice period and procedure stated in the rental agreement.

Rental charges may continue until the agreed off-hire conditions are satisfied, including any required return acknowledgment or collection confirmation. The parties should document the equipment’s condition at the end of the rental period.

14. Cancellation and Termination

Cancellation charges, notice periods, and termination rights will be specified in the quotation or rental agreement.

Either party may exercise termination rights in accordance with the agreement and applicable law. Serious safety violations, unauthorized equipment use, non-payment, or material breach may constitute grounds for suspension or termination where permitted by the agreement.

Any outstanding rental charges and other properly payable amounts remain subject to settlement under the agreed terms.

15. Force Majeure

Neither party will be held responsible for delays or failures caused by circumstances beyond its reasonable control, to the extent recognized under the agreement and applicable law.

The affected party should notify the other party promptly and take reasonable steps to minimize disruption. The parties will coordinate any revised schedule, suspension, or other appropriate arrangements.

16. Dispute Resolution and Governing Law

The parties should first attempt to resolve disputes through good-faith discussions between their authorized representatives.

If a dispute cannot be resolved amicably, it will be handled according to the dispute resolution provisions of the signed agreement and applicable Indian law. Any agreed jurisdiction or arbitration arrangement must be expressly stated in the contract.

17. Amendments to These Terms

Pronomina Engineers Pvt. Ltd. may update its standard equipment rental terms when necessary. The applicable version and any changes to an existing rental arrangement will be governed by the relevant agreement and applicable law.

Project-specific or signed contractual terms will take precedence to the extent provided in the agreement.